Data Views - Help

The General data view shows the agent and agency name along with general information about the agent and your query. This is the default view.

For all three views, the information on the left side of the table shows...

• The Query Status (learn more)
• Any Agency Queries (learn more)
• The Agent's Name
• The Agency Name

Country

This column shows a flag for the agent's country of residence.

Query Methods

These icons indicate how each agent prefers to receive queries.

	Postal Mail
	E-Mail
	Online Form
	QueryManager Form
	Agent is currently closed to unsolicited queries.

If green, that means the agent accepts that query method. If gray, they do not accept that method.

New Comment Indicators

These icons let you know when new comments or updates have been made on the agent's profile, since the last time you viewed the profile.

	This icon is shown if a new comment was made on the agent's profile since your last visit.
	This icon is shown if the agent's profile was updated since your last visit.

To view the comments, go to the "comments" tab on the agent's profile page.

If you're a Premium Member, you can also filter the agent list to only show agents with new comments or new updates. Go to "Advanced Search" and then select "Comments & Updates"

Last Activity

The date of last activity for this query.

"Last activity" is the date of the last record you made for this query.

For example, if the last thing you recorded was the date you sent the query, then that is the date that will be shown here. If the last thing recorded was the date of the agent's reply, then that will be shown.

Important: Nothing will be shown until the agent is added to your query list.

Sorting: You can sort the table based on this column by clicking the "Last Activity" column heading.

Query Age

This field shows the age of the query in days.

The day counter will stop incrementing when you record a reply to your query.

Important: Nothing will be shown until the agent is added to your query list.

If a submission is sent, a second number will be shown and labeled with an "S:". This is the age of the submission in days.

Tags

Assign tags to queries. Tags allow you to further organize your queries.

You can define the meaning and appearance of your tags, then assign those tags to queries/agents.

Click the circle (empty tag) icon to assign tags.

Important: The tag icon will not appear until the agent is added to your query list.

Premium members can create up to 50 tags, and can assign up to 8 tags to each query.

Non-Premium members are limited to only 2 tags, and can assign only 1 tag per query.

Tags are unique per project. So, assigning a tag to a query in one project does NOT assign it for other projects.

Learn more about tags.

Priority Ranking

Assign a priority number to a query, to help you remember which agents you want to query first, second, third, etc.

Assign numbers from 1 to 9 to queries, to help you keep track of query batches.

For example, all the agents you want to query in your first batch can be assigned a priority number of "1".

Or you can use the priority numbers to specify all agents that would be your first choice by assigning them a "1". All your second choices a "2", etc.

You can use the priority numbers however you want.

To assign a priority, click the number icon. All queries start with a default priority of zero.

Important: The priority icon will not appear until the agent is added to your query list.

Priority Numbers are unique per project. So, assigning a priority to a query in one project does NOT assign it for other projects.

Sorting: You can sort the table based on this column by clicking the "Priority" column heading.

You must be a premium member to assign priority numbers.

Learn more about Priority Ranking

Agency Notes

Assign a note to all agents at this agency.

Enter a note once and have it attached to every agent at the same agency.

These notes are private. Only you can see them.

Click the Agency Note Icon to add or modify a note.

The note icon will turn green whenever a note exists.

Agency notes are NOT project dependent. Meaning the same agency note will be applied to all agents at that agency, regardless of project.

You must be a premium member to assign agency notes.

Learn more about Agency Notes

Query Notes

Attach a note to this query.

These notes are private. Only you can see them.

Unlike agency notes, which get attached to every agent at that agency, these notes are only applied to the single query.

To assign a note, click the Note Icon.

The icon will turn green when a note is saved.

Notes are unique per project. So, assigning a note to a query in one project does NOT assign it for other projects.

Learn more about notes.

Reminders

Set a reminder on a query and receive a notification on the reminder date.

Great for reminding yourself when a query becomes stale and needs a nudge.

To assign a reminder, click the Bell Icon.

The icon will turn green when a reminder is set.

Reminders are unique per project. So, assigning a reminder to a query in one project does NOT assign it for other projects.

Learn more about reminders.

Watch

"Watching" an agent means you'll be notified if the agent's profile is updated, or if another member posts a comment on the agent's profile page.

To watch an agent, click the Eye Icon.

The icon will turn green when watching is enabled.

Watches are NOT unique per project. Assigning a watch will be applied regardless of which project you are viewing.

Learn more about watches.

Advanced Data Tools

Click these icons to access advanced data for the agent.

	The Data Explorer allows you to view this agent's query and submission data in a tabular format.
	The Query Timeline allows you to view this agent's query and submission data in a graphical format.

You must be a premium member to access these features.

Learn more about Data Explorer.

Learn more about Query Timelines.

Query Data will display detailed data about the queries sent to each agent.

Query Methods

These icons indicate how each agent prefers to receive queries.

	Postal Mail
	E-Mail
	Online Form
	QueryManager Form
	Agent is currently closed to unsolicited queries.

Last Query Reply

This is the date of the most recent query reply from each agent, as recorded by QT members.

This field only takes into account explicit replies to queries. It does not consider a CNR (Closed / No Response) to be a reply.

This field does not include replies to submissions. Replies to submissions can be seen in the submissions data.

Sorting: You can sort the table based on this column by clicking the "Last Reply" column heading.

Query Reply Rate

This column shows how often an agent replies to queries.

Using data from the previous 12 months, it is calculated by taking the number of replies received back from the agent, and dividing by the number of queries that were sent to the agent. As logged by QT members.

This column only takes into account explicit replies to queries. It does not consider a CNR (Closed / No Response) to be a reply.

Sorting: You can sort the table based on this column by clicking the "Query Reply Rate" column heading.

Queries Sent

This column shows the number of queries sent to each agent in the past 12 months. As logged by QT members.

Sorting: You can sort the table based on this column by clicking the "Queries Sent" column heading.

The Number of Positive Query Replies by Each Agent

The number of positive query replies from each agent over the past 12 months, as recorded by QT members.

A positive reply is a reply to a query from an agent requesting to read either a partial or full manuscript.

This field does can include replies to submissions. Replies to submissions can be seen in the submissions data.

Sorting: You can sort the table based on this column by clicking the icon column heading.

The Percentage of Positive Query Replies

This column shows how often each agent has replied positively to queries in the past 12 months, as recorded by QT members.

A positive reply is a reply to a query from an agent requesting to read either a partial or full manuscript.

The rate is calculated by taking the number of positive replies and dividing by the total number of queries sent.

This field does not include replies to submissions. Replies to submissions can be seen in the submissions data.

Sorting: You can sort the table based on this column by clicking the % icon column heading.

The Number of Query Rejections by Each Agent

The number of query rejections from each agent over the past 12 months, as recorded by QT members.

A rejection is either an explicit rejection from the agent, or an implied rejection due to a CNR (Closed / No Response) reply.

This field does not include replies to submissions. Replies to submissions can be seen in the submissions data.

Sorting: You can sort the table based on this column by clicking the icon column heading.

The Percentage of Query Rejections

This column shows how often each agent has rejected queries over the past 12 months, as recorded by QT members.

A rejection is either an explicit rejection from the agent, or an implied rejection due to a CNR (Closed / No Response) reply.

The rate is calculated by taking the number of rejections and dividing by the total number of queries sent.

This field does not include replies to submissions. Replies to submissions can be seen in the submissions data.

Sorting: You can sort the table based on this column by clicking the % icon column heading.

Average Query Reply Time for Positive Replies

This column shows each agent's average reply time in days when replying to a query with a positive result. As recorded by QT members over the past 12 months.

A positive reply is a reply to a query from an agent requesting to read either a partial or full manuscript.

This field does not include replies to submissions. Replies to submissions can be seen in the submissions data.

Sorting: You can sort the table based on this column by clicking the T icon column heading.

Average Query Reply Time for Rejections

This column shows each agent's average reply time in days when rejecting a query. As recorded by QT members over the past 12 months.

This column only takes into account explicit rejections. It does not consider CNR (Closed / No Response) replies in this calculation.

This field does not include replies to submissions. Replies to submissions can be seen in the submissions data.

Sorting: You can sort the table based on this column by clicking the T icon column heading.

Submission Data will display detailed data about the submissions sent to each agent.

Query Methods

These icons indicate how each agent prefers to receive queries.

	Postal Mail
	E-Mail
	Online Form
	QueryManager Form
	Agent is currently closed to unsolicited queries.

Last Request

This is the date of the most recent submission request from each agent, as recorded by QT members.

A submission request is defined as a reply to a query in which the agent requests to be sent all or part of the proposed manuscript.

Sorting: You can sort the table based on this column by clicking the "Last Request" column heading.

Request Rate

This column shows how often an agent requests manuscripts.

A submission request is defined as a reply to a query in which the agent requests to be sent all or part of the proposed manuscript.

Using data from the previous 12 months, this column is calculated by taking the number of positive replies and dividing by the total number of queries sent to the agent. As logged by QT members.

Sorting: You can sort the table based on this column by clicking the "Request Rate" column heading.

Submissions Sent

This column shows the number of submissions sent to each agent over the past 12 months. As logged by QT members.

A submission is when, after having already queried an agent, the agent then replies to the query by requesting that the author send all or part of the manuscript so the agent can read it. The sending of the manuscript in this situation is known as a submission.

Sorting: You can sort the table based on this column by clicking the "Subs Sent" column heading.

Positive Submission Replies

This column shows the number of positive submission replies from each agent over the past 12 months. As logged by QT members.

A positive submission reply is when an agent replies to a submission with either an offer of representation, a revise and resubmit, or a request for more pages.

Sorting: You can sort the table based on this column by clicking the column heading.

The Percentage of Positive Submission Replies

This column shows how often each agent has replied positively to submissions over the past 12 months, as recorded by QT members.

A positive submission reply is when an agent replies to a submission with either an offer of representation, a revise and resubmit, or a request for more pages.

The rate is calculated by taking the number of positive replies and dividing by the total number of submissions received.

Sorting: You can sort the table based on this column by clicking the column heading.

Negative Submission Replies

This column shows the number of submission rejections from each agent over the past 12 months. As logged by QT members.

A rejection is either an explicit rejection from the agent, or an implied rejection due to a CNR (Closed / No Response) reply.

Sorting: You can sort the table based on this column by clicking the column heading.

The Percentage of Submission Rejections

This column shows how often an agent has rejected submissions over the past 12 months, as recorded by QT members.

A rejection is either an explicit rejection from the agent, or an implied rejection due to a CNR (Closed / No Response) reply.

The rate is calculated by taking the number of rejections and dividing by the total number of submissions received.

Sorting: You can sort the table based on this column by clicking the column heading.

Average Submission Reply Time for Positive Replies

This column shows each agent's average reply time in days when replying to a submission with a positive result. As recorded by QT members.

A positive submission reply is when an agent replies to a submission with either an offer of representation, a revise and resubmit, or a request for more pages.

Sorting: You can sort the table based on this column by clicking the column heading.

Average Submission Rejection Time

This column shows each agent's average reply time in days when rejecting a submission. As recorded by QT members.

This column only takes into account explicit rejections. It does not consider CNR (Closed / No Response) replies in this calculation.

Sorting: You can sort the table based on this column by clicking the column heading.